The information we collect
“Personal information” is any information that can be used to identify you or that we can link to you and which we have in our possession or control. We may collect the following personal information:
- name and job title
- contact information including postal address (this may be your home address if you have provided this to us) and email address
- telephone number
- date of birth
- country of birth, domicile and nationality
- passport number
- any information included in a CV or cover letter
- education and professional qualification details
- details of any pre-employment checks made where applicable (applicants will always be notified if such checks are undertaken)
- demographic information such as postcode, preferences and interests
- information collected from publicly available resources, integrity data bases and credit agencies
- information about relevant and significant litigation or other legal proceedings against you or a third party related to you and interaction with you
We may also collect information about the meetings held with our employees and visits to our premises.
Information that you provide to us
We will process personal information that you give to us including when you email us or contact us through various channels as follows:
- Signing up for services on our Site: when you sign up for newsletters, webinars, events or obtain services from us or when you contact us with queries or respond to our communications
- In connection with our provision of services: if you are a client of Fideres Partners LLP you will provide us with personal information when you or the company you represent becomes a client. If you are not a client we may collect or receive your personal information because you are involved in one of our client’s matters.
- Recruitment application: when you apply for a role with us you may provide us with your full name, date of birth, nationality, education and qualification details, your gender, your CV, photograph, passport details, marital status, home address and home telephone number, mobile telephone number and other details set out in your application
How we collect it
We may collect personal data about you in a number of circumstances, including when you or your organisation:
- browse, make an enquiry or otherwise interact on our website
- attend a seminar or event hosted by us
- sign up to receive information from us
- offer to provide or provide services to us
In some circumstances, we may collect personal data about you from a third party source. For example, we may collect personal data from your organisation, other organisations with whom you have dealings, government agencies, a credit reporting agency, an information or service provider or from publicly available records.
Other Information Sources
If you apply for a position with us we may collect personal information relating to past employment, qualifications and education, opinions from third parties about you, past employment history and other details about you, which will be provided to us by a third party that provides background screening services to us. If we collect or receive your personal information in the context of our provision of services we might receive information from third parties such as your employer, other parties relevant to the services we are providing (e.g. counterparties in transactions) and others such as regulators and authorities. That information could include your name, contact details, employment details and other information relevant to the services that we are providing to our client.
How we use the information we collect
We may contact you by email, phone, fax or mail. We may use your personal information for the following (“permitted purposes”):
- to manage and administer your or your organisation’s business relationship with Fideres Partners LLP including processing payments, accounting, auditing, billing and collection and support services
- to provide services to the relevant client
- to engage in marketing and business development activity in relation to our services. This may include sending you newsletters, business updates, marketing communications and other information which we feel would be of interest to you
- where you have applied for a position with us, to review and process your job application
- to comply with our legal and regulatory obligations and requests, domestically and anywhere in the world, including reporting to and/or being audited by national and international regulatory bodies
- to comply with screening or recording obligations to prevent and respond to actual or potential fraud or illegal activities.
- to comply with court orders and exercises and/or defend our legal rights
- to analyse and improve our services and communications
- record and monitor your use of our websites or our other online services for our business purposes which may include analysis of usage, measurement of site performance and generation of marketing reports
- use it for our legitimate business interests, such as undertaking business research and analysis, managing the operation of our websites and our business
- to look into any complaints or queries you may have
We share personal information with our international offices and the various companies and entities that make up our international network. As a result, your personal information may be transferred to locations outside Europe as well as within it for the purposes described above. We may also share your personal information outside the Firm. This may include:
- Third party agents/suppliers or contractors, bound by obligations of confidentiality, in connection with the processing of your personal information for the purposes described in this Policy. This may include, but is not limited to, IT and communications service providers.
- Third parties relevant to the services that we provide. This may include, but is not limited to, counterparties to transactions or litigation, other professional service providers, regulators, authorities, governmental institutions and stock exchanges.
- To the extent required by law, regulation or court order, for example, if we are under a duty to disclose your personal information in order to comply with any legal obligation. Where we transfer your personal information outside Europe, we will ensure that it is protected and transferred in a manner consistent with legal requirements applicable to the information. This can be done in a number of different ways, for instance:
- the country to which we send the personal information may be approved by the European Commission
- the recipient may have signed a contract based on “model contractual clauses” approved by the European Commission, obliging them to protect your personal information, or
- where the recipient is located in the US, it may be a certified member of the EU-US Privacy Shield scheme, if one is applicable, or the recipient may also have signed up to “model contractual clauses”.
Keeping your information
How long we hold your personal information for will vary and will depend principally on:
- the purpose for which we are using your personal information – your personal data will be deleted when it is no longer reasonably required for the purposes outlines above, or if you withdraw your consent, and
- legal obligations – laws or regulation may set a minimum period for which we have to keep your personal information.
- In respect to recruitment applications: 6 months from the date that the CV is received, or if an offer is made, then 6 months after the date of the office, except in the event that a claim is made within that time then the claimant’s data will be held under completion of the claim
We will ensure that the personal information that we hold is subject to appropriate security measures.
Your choices and rights
You have a number of legal rights in relation to the personal information that we hold about you and you can exercise your rights by contacting us using the details set out below. These rights include:
- Obtaining information regarding the processing of your personal information and access to the personal information which we hold about you.
- Please note that there may be circumstances in which we are entitled to refuse requests for access to copies of personal information. In particular, information that is subject to legal professional privilege will not be disclosed other than to our client and as authorised by our client.
- Requesting that we correct your personal information if it is inaccurate or incomplete.
- Requesting that we erase your personal information in certain circumstances.
- Objecting to, and requesting that we restrict, our processing of your personal information in certain circumstances.
- In some circumstances, receiving some personal information in a structured, commonly used and machine-readable format and/or requesting that we transmit those information to a third party where this is technically feasible. Please note that this right only applies to personal information which you have provided to us.
- Withdrawing your consent, although in certain circumstances it may be lawful for us to continue processing without your consent if we have another legitimate reason (other than consent) for doing so.
- Lodging a complaint with the Information Commissioner’s Office or other relevant data protection authority, if you think that any of your rights have been infringed by us.
Please note that we are under no obligation to rectify or delete your personal data where to do so would prevent us from meeting our legal or regulatory obligations.
Cookies in emails
- Web beacons: they tell us whether you’ve opened the email, when, and how often, the location and whether you clicked a link. We also use web beacons to help us display emails in the best format for your device.
- Link tracking: our emails contain a number of hyperlinks, each of which has a unique tag. When you click on one of these links the mailing company logs the click so that we can understand who has clicked through from an email to our website.
We use this information to view how effective our mailings are.
Links to other websites
Our website may contain links to other websites of interest. Once you use these links and leave our site, please note that we do not control the other website(s) and cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites. Such sites are not governed by this privacy statement. We recommend you exercise caution and look at the privacy statement applicable to the website(s) in question.
If you would like further information on the collection, use, disclosure, transfer or processing of your personal information or the exercise of any of the rights listed above, please contact us. You can do this by writing to us at: [email protected] or DPO, Fideres, 10 Marshalsea Road, London, SE1 1HL or calling us at +44 (0) 20 3397 5160.